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General Information (the who, what, when, where, and how).The body of a contract should contact four basic elements: They are usually the ones who will cause you grief and/or try to take advantage of the services that you offer. Side note: It is imperative that family and friends should always have a contract. Had a contract been in place, the client would have been informed that she would have been responsible for the payment of any additional hours and/or charges incurred related to her event. Nor did the planner get paid for the centerpieces that she had created for the wedding that could not be used, because the bride changed the concept of the whole look of her wedding at the last minute. Since there was no contract, and the planner gave the client a set price for services based upon her word, and a handshake, the extra hours were not billed to the client. The planning experience ending up being a catastrophe, resulting in wasted time, and money.Įvery time the bride changed the date, the planner had to spend countless hours looking for a venue that would accommodate the client’s guest list. Therefore, the planner felt comfortable not using a contract. This bride was referred by a family member. A bride that a planner was working with kept changing the date and color scheme of her wedding. One story in particular that comes to mind. Relying only on a word and a handshake, these planners ended up out of hundreds of dollars. I’ve heard my share of event planner horror stories, (especially new event planners who are eager to build their event portfolio, and get their name out into the event industry,) planners who have taken on clients without having them sign a contract.
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Contracts can serve as a tool to keep you on task, and to set the perimeters of what services you will or will not be offering to the client. Your contract is a tool that will protect your time, reputation as well as your bank account. But what if you are a new event planner, and don’t have the funds to pay a legal professional?ĭon’t fret, this article will help you create a basic event contract that will include clauses to help protect your event business.īefore going into the meat of what a contract should contain, it is important to know that you should never agree to provide event services without a contract. For most, it’s easier to pass that task off to an attorney. This contract represents years of experience working with members of the wedding and event industry.Creating event contracts can be intimidating. PLUS additional comments on certain clauses to explain why they are important and what they really mean.PLUS a step-by-step "How to use this Contract" guide to walk you through each and every editable area.ALL FUTURE UPDATES delivered automatically to your inbox!.And more terms addressing the nitty-gritty small print that no one really wants to worry about.A payment schedule that will help you keep those nonrefundable reservation fees/ deposits.Clauses specifically disclaiming your liability for event-related incidents, theft, damage, or other issues.Specific, tangible, and measurable service terms.Fill-in-the-blank "Scope of Work" service terms, drafted through the lens of years of experience in the Wedding industry (but still easily modified to fit your needs!).Terms ensuring reimbursement for materials or other supplies obtained for the Event, once approved by the Client.A separate "travel fee" schedule for when you take your show on the road, ensuring you don't get stuck in a grimy hotel or have to pay for a plane ticket.
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And in an industry worth $300 billion, you've got to make sure you've covered your bases. From beginning to end, this agreement has been drafted with you, the event planner, in mind. This attorney-drafted Wedding & Event Planner contract is the culmination of years of experience working with event-industry folks. When things go wrong at an event, who gets blamed?